SUMMARY
Join a growing company in the food and flavor industry as a Regulatory Documentation Coordinator, where you’ll support compliance efforts and play a crucial role in regulatory documentation and certification coordination. This opportunity is ideal for individuals aiming to build a career in regulatory affairs or quality assurance. The role offers exposure to industry standards and cross-functional collaboration with R&D, Quality, and Sales teams.
RESPONSIBILITIES
• Manage the collection and organization of regulatory documentation from raw material suppliers (e.g., allergen info, product specs, certificates of conformance).
• Prepare and distribute compliance documentation and customer questionnaires as requested.
• Maintain regulatory records and documentation within internal systems to ensure up-to-date and accurate files.
• Assist in inputting and updating raw and finished goods data into digital databases.
• Conduct preliminary reviews of labels and related product documentation for consistency.
• Provide administrative and document support to the Regulatory Compliance Manager, including formatting, scanning, and tracking.
• Aid in compiling materials for both internal and third-party audits.
• Help gather materials required for renewals of certifications such as kosher, halal, and organic.
QUALIFICATIONS
• Associate’s degree or higher in a STEM field or Business Administration preferred.
• 1–3 years of experience in regulatory, quality, or compliance – ideally within the food, flavor, or fragrance sector.
• Strong understanding of documentation and compliance processes; familiarity with standards like FDA, EFSA, or GFSI is advantageous.
• Experience with technical or lab documentation is a plus.
• Highly organized and attentive to detail, with proven ability to manage multiple documentation projects.
• Excellent communication skills; experience collaborating with various internal teams and external partners.
• Spanish language proficiency and ability to translate technical documents is a plus.
• Skilled in Microsoft Excel and electronic document management systems.
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