Job Description

JOB SUMMARY

Daily management and oversight of the Firm’s US multi-offices semi-monthly payroll function using Ceridian/Dayforce software. Includes preparation of payroll general ledger journal entries to record legal/non-legal compensation and the timely preparation of all payroll funding notices and related documentation for submission to the Finance and Accounting Department. Collaboration with the Finance and Accounting Department is integral to this position. Supervision and training of payroll staff, as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Review and process semi-monthly payrolls to include changes related to new hires, terminations, employee status/pay rate changes, benefit deductions, vacation pay, hourly staff wage payments, garnishments, taxes and other payroll deductions. Ensure accurate and timely processing of payrolls and submit payroll funding requirements to Firm’s Accounting Treasury team.
2. Process approved bonus payrolls and other supplemental wage payments including taxable addbacks. Arrange for approved manual checks for terminated employees in California Office, if applicable.
3. Process employees’ withholding changes. Ensures compliance with federal, state and localwage and hour laws and adhere to Firm’s HR and Accounting departments’ best practices and internal controls.
4. Oversight of distribution of annual W-2 forms to employees.
5. Prepare semi-annual payroll and bonus journal entries for general ledger group.
6. Prepare monthly payroll reconciliation workpapers including voluntary benefits deduction accounts, fall associate loans and income partner compensation reports.Provide documentation for annual financial statement, insurance and payroll related tax audits.
7. Participate in orientations for new hires on payroll function, including personal tax withholding questions.
8. Supervise payroll staff member and schedule daily tasks, etc.

EDUCATION AND/OR EXPERIENCE

College degree with some accounting/business courses; Certified Payroll Professional preferred; 5+ years of related experience at a large law firm with multiple offices or professional service firm in a managerial supervisory capacity.

Salary range: $110,000 - $140,000, dependent upon experience level.

Herbert Smith Freehills Kramer is an equal opportunity employer; the firm actively seeks diversity among its staff. The firm does not discriminate on the basis of race, color, creed, religion, sex, national origin, veteran status, mental or physical handicap or disability, age, citizenship status, alienage, ancestry, marital status, sexual orientation, gender identity, or expression or any other criteria prohibited under applicable federal, state or local law.

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