Job Description

We are seeking a passionate and detail-oriented Event Planner to lead the planning, coordination, and execution of fundraising, community outreach, and donor engagement events. The ideal candidate will have a proven track record in event management, vendor coordination, and budget oversight, ensuring seamless execution and maximum impact.

Key Responsibilities

• Plan, organize, and execute fundraising events, galas, donor appreciation events, community outreach programs, and other special initiatives.
• Develop and manage event timelines, ensuring all logistics align with the organization's goals.
• Coordinate with internal teams, volunteers, board members, and external vendors to ensure smooth event operations.
• Oversee venue selection, contract negotiations, catering, and other event services.
• Manage on-site event logistics, ensuring a seamless guest experience.
• Develop and manage event budgets, ensuring cost-effectiveness and financial accountability.
• Identify sponsorship and partnership opportunities to support event funding.
• Work closely with the development team to maximize fundraising goals through event strategies, ticket sales, sponsorships, and auctions.
• Collaborate with the marketing team to create event promotional materials, social media campaigns, and outreach strategies.
• Assist in developing compelling event messaging to engage donors, partners, and the broader community.
• Ensure consistent branding and messaging across all event-related materials.
• Build and maintain relationships with donors, sponsors, community leaders, and other stakeholders.
• Recruit, train, and manage event volunteers, ensuring an efficient and engaged team.
• Act as the primary point of contact for event-related inquiries.

Qualifications & Experience

• Bachelor’s degree in Event Management, Communications, Non-Profit Management, or a related field plus 3-5 years of experience in event planning, preferably in a non-profit or fundraising environment or equivalent combination of educations and experience to successfully carry out the responsibility of the role.
• Strong project management and organizational skills with the ability to handle multiple events simultaneously.
• Experience in donor engagement and fundraising strategies.
• Excellent communication and interpersonal skills.
• Ability to work evenings and weekends as needed for event execution.
• Firearms industry experience desired.

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