Job Description

Administrative Support, Trade Compliance - (90 day Contract position)

Kalmar USA- (Monroe Township, NJ)

Compensation :

• Base Salary: $25-28 per hour

Who is Kalmar?

Kalmar offers the widest range of cargo handling solutions and services to ports, terminals, distribution centers and to heavy industry. Kalmar is the industry forerunner in terminal automation and in energy efficient container handling, with one in four container movements around the globe being handled by a Kalmar solution. Through its extensive product portfolio, global service network and ability to enable a seamless integration of different terminal processes, Kalmar improves the efficiency of every move.

Our offering consists of cargo handling equipment, automation, software and services. The Kalmar product range includes ship-to-shore cranes, rubber-tired and rail-mounted gantry cranes, straddle and shuttle carriers, reach stackers, empty container handlers, terminal tractors and forklift trucks. Kalmar’s offering also covers maintenance contracts, technical support, spare parts, training and crane upgrades and Kalmar One automation system.

What makes Kalmar GREAT:

• Kalmar’s commitment to sustainability - The ongoing transition towards a decarbonized and more sustainable world impacts Kalmar in many ways. We contribute to the transition to a 1.5°C, circular world by solving our customers’ sustainability challenges. At the same time, we take action to ensure that our environmental ambitions are founded on safe, inclusive, transparent and ethical business practices.
• Diversity, Equity and Inclusion : At Kalmar, we cherish diversity and are committed to fostering an inclusive culture and workplace. We treat every employee as a unique individual and ensure equal opportunities for all, regardless of gender, age, ethnicity, nationality, or sexual orientation. We believe that everyone deserves respect, equality, and a strong sense of belonging. Our approach involves recognizing and celebrating individual expertise and needs, while treating our employees and engaging with our suppliers and customers with fairness and respect.
• Leadership: For us, leadership isn't just a title. It's a commitment to empowering individuals and fostering collective success.
• Personal Development: As part of our learning philosophy, we aim to offer our employees opportunities for internal transfers, job rotations, and involvement in challenging projects and assignments. In our belief, development always starts from an individual's own thirst for growth. That's why, at Kalmar, we prioritize regular development discussions, ensuring that your career aspirations are not just heard but actively supported.

Making your next move count

Purpose of Position:

The Trade Compliance Administrative Support will support Kalmar Services Logistics by ensuring the company's documentation adheres to all local and international trade regulations and laws. This role involves supporting import/export activities, maintaining compliance documentation, and processing 3rd party invoices in a timely manner. The administrative support individual will work to minimize risks associated with trade activities and optimize trade processes.

Main tasks and responsibilities:

Regulatory Compliance

• Review documents to ensure they comply with regulatory agencies.
• Assist with the maintenance of trade related data in SAP or other relevant software and spreadsheets.

Documentation and Record Keeping

• Review import and export documentation and maintain accurate trade documentation, including bill of ladings/airway bills, commercial invoices, packing lists, ISF filing, etc.
• Ensure compliance with record-keeping requirements for auditing purposes.
• Review and process invoices from 3rd parties, such as brokers, forwarders, and Customs.
• Data entry for import/export related activities.

Training and Education

• Contribute, along with Trade Compliance Specialist, to training sessions for internal teams on trade compliance policies and procedures.

Risk Assessment and Mitigation

• Collaborate with supply chain teams to ensure compliance throughout the inbound and outbound logistics processes, with a focus on the accuracy of documentation and recordkeeping.

What you’ll need to succeed

Education:

• Bachelor’s degree majoring in International Trade, Logistics, Business or a related field preferred
• Certification in Trade Compliance (Certified Customs Specialist for example)- a plus (not required)
• High School Diploma required

Experience & Competencies:

• Proven experience in trade compliance, import/export operations, or a related business
• Strong knowledge of international trade regulations, customs laws, and procedures
• Excellent organizational and analytical skills
• Ability to communicate effectively
• Proficiency using trade compliance software and tools (ACE)

You will be part of

Kalmar is a global company with operations in 35 countries.

At the end of 2023, around 5200 people worked at Kalmar. We offer a variety of different career possibilities for different backgrounds and ambitions, so whatever your passion is, we may just have the job for you! We want to bring in new expertise and fresh ideas, while providing our existing employees with new and interesting career opportunities.

Interested in joining the Kalmar Team?

Please submit your resume/CV to be considered!

Kalmar (Nasdaq Helsinki: KALMAR) is moving goods in critical supply chains around the world, with the vision to be the forerunner in sustainable material handling equipment and services. The company offers a wide range of industry shaping heavy material handling equipment and services to ports and terminals, distribution centers, manufacturing and heavy logistics. Headquartered in Helsinki, Finland, Kalmar operates globally in over 120 countries and employs approximately 5,200 people. In 2024, the company's sales totaled approximately EUR 1.7 billion.

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